Vanpooling

Vanpools can carry larger groups of employees, and can qualified vanpools can even take advantage of special tax-deferred commuter benefits from the IRS.

Vanpooling is like carpooling on steroids. A vanpool is a group of individuals, usually 7 to 15, who have agreed to ride to work together in a van on a regular schedule. If you or your employer want to set up a vanpool, RIDE Solutions will assist you every step of the way in filling vanpool seats and developing rider agreements.

We can use our GIS system to map potential routes and identify potential drivers. If the vanpool is to be shared by employees of several companies, we can use our current database to find pockets of interested riders.

In addition, once a vanpool is up and running, RIDE Solutions can match new members against vans with empty seats to help keep vans as full – and economical – as possible.

Of course, vanpool riders who are registered with RIDE Solutions can take advantage of our Guaranteed Ride Home and other services, just like all members.

Under the Qualified Transportation Fringe Benefit from the IRS, employers can offer vanpoolers a tax-deferred benefit of up to $245 to defray their commute costs.  This benefit can be subsidized in whole, in part, or not at all by the employer, and works similarly to a health savings account.  RIDE Solutions can help you get a commuter fringe benefit program up and running.

Types of Vanpools

There are several ways of operating and financing a vanpool fleet, providing plenty of options to fit your needs:

  • Owner-operated vans: An individual leases or purchases a van and operates the van independently.
  • Third-party vans: A vanpool “vendor” leases the vanpool vehicle for a monthly fee that includes the vehicle operating cost, insurance, and maintenance.
  • Employer-provided vans: The employer (or a group of employers) buys or leases vans for employees’ commute use.

 

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